Employer Frequently Asked Questions

Please find below some of the questions we are frequently asked about auto enrolment and the Lewis Workplace Pension Scheme.  If you can't find an answer to any query you may have, please do not hesitate to contact us.

Do the new pension duties apply to me?

The new duties apply to any business employing one or more employees or workers.
 
My company already offers a workplace pension - can I use this?

If you already have an existing pension scheme and wish to use this to fulfil your automatic enrolment duties, you will need to ask the scheme provider if it meets the automatic enrolment rules.  If you are unable to use the existing scheme you will need to set up another.
 
What does Defined Contribution mean?

The government’s pensions advice service, Pension Wise, defines this as:

"This can be a personal or workplace pension and is based on how much money has been paid into your pot. They’re sometimes known as ‘money purchase’ schemes. When you take money from a defined contribution pension it comes from the money you (and if applicable your employer) saved into it over the years, plus any investment returns your money may have earned. With defined contribution pensions, you can decide how you take your money out”.
   
What is a pay reference period (PRP)?

The Pensions Regulator has produced guidance notes on pay reference periods which can be located here.
 
How do I find my staging date?

You can check your staging date on The Pension Regulator’s website. You will need to have you PAYE reference to hand.
 
Can I bring forward my staging date?

Yes, you can.  To do this you must first notify The Pensions Regulator.
 
Can I postpone my automatic enrolment date?

Yes.  You need to write to your employees within six weeks of the date when they were entitled to be enrolled to let them know you have postponed automatic enrolment. Within five months of your staging date you will need to complete your declaration of compliance and let The Pensions Regulator know the last day of the postponement period.  You cannot fully submit your declaration until the postponement period has ended.
 
What is a Declaration of Compliance?

The Declaration of Compliance is the online form you need to complete which provides The Pension Regulator with the details of how you have met your auto enrolment duties and provides confirmation that you are complaint. This must be completed no later than five months after your staging date or you will face penalties! You can find out more on The Pensions Regulator’s website.
 
Will a workplace pension provider do everything for me?

No.  There's a lot to do around auto enrolment that your provider won't or can't do.  This includes assessing your workforce, making changes to your payroll and HR processes, setting up contribution schedules and managing opt outs.
 
Who is responsible for sending communications to my employees?

As the employer it is your responsibility to write to all employees before they are enrolled into a Lewis Workplace pension. You have to write to employees if:

  • They will be auto enrolled;
  • They have the option to join a scheme (non-eligible jobholders);
  • They don't qualify for a pension scheme (entitled workers); or
  • You have decided to postpone your staging date.
 
What do I do after my staging date?

You must, within five months of your staging date, complete your online declaration of compliance with The Pensions Regulator.
 
What happens if I fail to comply with auto enrolment?

The Pensions Regulator can enforce fines and legal action if you fail to comply with auto enrolment legislation.  You can find out more here.
 
How do I join the Lewis Workplace Pension Scheme?

If you want to talk to us about signing up as a participating employer, give one of our expert team a call on 01202 738650 or sending us a message on our contact us page.
 
How long will it take to set up my pension scheme?

This will depend on the size of your business and whether you have different pay periods but normally the process takes around two weeks.  We recommend that you start the process well  in advance of your staging date.
 
How do I manage my account online?

It is not possible for you to manage your account online, this is carried out by us on your behalf.  Your Members however, do have access to the Client CTC portal and can see their valuations, transactions, communications and scheme documentation online.
 
What communications will be sent to my employees?

Following enrolment, employees will receive a Welcome letter with details of their pension plan and their CTC portal login information.  They can access the Members Booklet which provides information about the scheme on the CTC portal.
 
Who selects the investment funds?

The fund selections are made by Lewis Capital Management ('LCM') 'Pension Fund Committee' who meet every month to monitor the ongoing suitability and performance of each fund.  They make recommendations to the Trustees for any changes where necessary. The Trustees have the ultimate responsibility for the implementation of any changes to the selected funds.
 
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